Website Terms and Conditions and Privacy Policy

WEBSITE TERMS AND CONDITIONS

I.1.             Website objective

The European Directory of Notaries (EDN) is a single website (www.notaries-directory.eu), on which the national directories of notaries, already being available to the public in several countries of the European Union, are published. The aim of this directory is to enable European citizens to easily find a notary in Europe. This information is available in all the languages of the European Union.

I.2.             Notice concerning the main actors for this website

The main actors for this website are:

1. Website Publisher:

Council of the Notariats of the European Union (CNUE) asbl

Avenue de Cortenbergh 120

B-1000 Brussels

Tel: +32 (0)2 513 95 29

Fax: +32 (0)2 513 93 82

Email: info@cnue.be

1. Website designer :

Cegeka NV

Universiteitslaan 9

B-3500 Hasselt

Tel: +32 11 24 02 34

Fax: +32 11 23 34 25

Email:  info@cegeka.be  

1. Website host :

rockenstein AG

Ohmstraße 12

97076 Würzburg

Deutschland

Email: info@rockenstein.de

I.3.             Scope of content

You are not permitted to use this website other than for the following, private, non-commercial purposes: (i) viewing this website; (ii) sending a message to a notary; (iii)  transferring to other websites through links provided on this website; and (iv) making use of other facilities that may be provided on the website.

The use of automated systems or software to extract data from this website for commercial purposes, (‘screen scraping’) is prohibited.

I.4.             Intellectual property and right of use

The European Directory of Notaries, its specifications, its technical and operational specifications, its development and sources are the property of CNUE.

I.5.             Creation of links to www.notaries-directory.eu

The website authorises the implementation of a hyperlink to its content, provided the technique of ‘deep linking’ is not used, unless express authorisation has been granted. In other words, the pages of the website (www.notaries-directory.eu) must not be interleaved in pages of another website but be accessible by opening a window. The source must be mentioned and a hyperlink will point directly to the targeted content. The information is only for personal use or the use of associations or professionals; use for commercial or advertising purposes is not allowed.

This authorisation does not apply to websites that disseminate polemical, pornographic or xenophobic information or information that a majority of people would find offensive.

The publisher declines any responsibility for the practices and policies for the protection of the confidentiality of the data of websites to which we may be linked through hyperlinks and we commit you to take due note of this.

I.6.             Applicable law and territorial jurisdiction
 

The applicable law is Belgian law and the Belgian courts are competent in case of dispute.

II.     PRIVACY POLICY

The CNUE (“data controller”) respects and is committed to protecting the privacy of notaries and visitors to this website in full compliance with the Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data.

II.1.            Information about notaries 

1. Collected information and origin

The information about the European notaries on the website is communicated by the respective national chambers of notaries.

1. Purposes of processing

The purpose of the website is to provide citizen a platform on which they are able to easily find a notary in any country of the EU. At the same time, It will be possible to find a notary who speaks his or her language in another country. The data from the Directory also allows notaries to find a colleague on the site of the European Notarial Network.

1. Storage periods 

Your data will be stored as long as you hold the appointment as a notary.

1. Lawfulness of processing 

The processing is necessary for the performance of a task carried out in the public interest which is stipulated in the statutes of the CNUE.

1. Recipients

The recipient is the European Commission who publishes the Directory on its website.

1. Verifying, modifying or deleting information 

If you want to inform the website owner that your personal data has to be modified or deleted,  you can email the data controller at the address below : info@cnue.be   or you can request the modification  or  erasure of  your data directly to your national organisation, since the latter is required by Article 19 GDPR to notify us of these changes so that we can integrate them into the European Directory of Notaries.

List of national organisations concerned:

If you want to verify your personal data stored by the CNUE into the European Directory of Notaries,  you can also email our Data Protection Officer: Gwenaëlle Detroux at Privanot asbl, Rue de la Montagne, 30, B-1000 Brussels Tel: +32 (0)2 500 14 15, Email: info@privanot.be.

II.2.            Use and management of "cookies"

1. General principles

This article provides information regarding the use of cookies on the website.

This cookie management policy applies to the website. These are managed by the CNUE, Google and Hotjar.

1. Definition of cookies

A “cookie” is a data or text file that a web site server temporarily or permanently stores on the user’s computer equipment (hard disk, tablet, smartphone, or similar device) through its browser. Cookies may also be installed by third parties with whom the controller collaborates.

1. Use of cookies on the website

The website uses two types of cookies:

Essential or technical cookies: these are cookies essential for the operation of the website, enabling good communication and they are intended to facilitate browsing; Essential cookies help make a website usable by enabling basic functions like page navigation and access to secure areas of the website. The website cannot function properly without these cookies;

Statistical or analytical cookies: these cookies make it possible to recognize and count the number of visitors and to see their browsing behaviour when they visit the website. This improves the user’s browsing and makes it easier for him to find what he is looking for. Further information about handling user data, can be found in the data protection declaration of Google at https://www.google.com/analytics/terms/us.html and of Hotjar at https://www.hotjar.com/legal/policies/privacy.

1. Retention period

The retention period for cookies varies according to their type: 

essential cookies are generally kept 1 day, 

statistical or analytical cookies (Third party cookies) are generally kept 1 day (except the _ga cookie from Google, 2years) or until the session is closed.

1. Cookie management

Most browsers are configured to automatically accept cookies, but all allow settings to be customized according to user preferences.

 In the event that the user disables some cookies, it is possible that some parts of the website cannot be consulted and/or used, or that they are only partially so.

II.3.            Security of personal data

The CNUE implements appropriate technical and organisational measures to ensure the security of personal data.

To protect the security of your data during transmission (between national organisations and the EDN), we use state-of-the-art encryption techniques, such as SSL).

II.4.            Plugin and tool

1. Google maps

The EDN Locator uses Google Maps API from Google Inc. to show the location of notaries' offices on an interactive map. When using Google Maps on the EDN website, user information and a user's IP address will be transferred and stored on Google's servers in the USA.

Under its data protection Policy, Google does not pass this information on to to third parties, but does make exceptions to this rule. This means that data collected in this way may be provided to third party where such is required Under USA legislation or where such data is processed by third parties on Google's behalf. More information on Google Inc.'s data protection policy: http://www.google.com/policies/privacy/.

You can also disable Google Maps to stop your personal data from being transmitted to Google. To do so, disable Java Script in your browser. Please note that doing so means that it will no longer be possible to use the EDN locator.

The use of Google Maps is in the interest of making our website appealing and to facilitate the location of places specified by us on the website. This constitutes a justified interest pursuant to Art.6 (1) (f) GDPR.

II.5.            Contact

If you have any questions or complaints about this Privacy Policy, please contact our Data Protection Oficer electronically Gwenaëlle Detroux (gwenaelle.detroux@privanot.be ) or phone our DPO (+32 (0)2 500 14 15) or send physical mail to:

Privanot asbl
Rue de la Montage, 30
B-1000 Brussels.

Note: In case of any discrepancy between the meanings of any translated version of this Legal and Privacy Notice, the meaning of the English language version shall prevail.